Parties are a great way to celebrate special occasions, they do require a lot of planning and preparation, but the rewards are great. To organise a party you need a party planner, to make sure nothing is forgotten.
The first thing to do is to decide party goals.
6–8 weeks before the party
Set a budget.
Choose the type of party
Select a theme
Decide on the date, time, and place.
Make reservations for facilities, caterers, photographers, and other
service providers.
Prepare a guest list with addresses and phone numbers.
Make or purchase invitations.
3–4 weeks before the party
Address and mail invitations.
Plan food and beverages to serve.
Arrange for extra help, such as a bartender, cook, server, or babysitter.
Think about supplies you’ll need, such as extra chairs, dishes, and
napkins.
Order flowers.
Think about what you’ll wear to the party. Try the outfit on to ensure
that it fits and is in good condition
1–2 weeks before the party
Call to confirm all orders and extra help
Create an attending guest list from the RSVPs you received.
The day before the party
Clean your home or garden.
Set out supplies and dishes for the party.
Check out your furniture arrangement and general decor. Move any items
that are breakable or in the way.
Create a time chart for the day of the party and list tasks with their
estimated completion times. This is helpful for anyone who is helping
with the final party setup and preparation.
Front Door Greeter: For a large party, such as an open house, have someone assist guests as they arrive, take coats and gifts, and have guests sign the guest book.
Food and Beverages: Arrange for a caterer and servers or ask someone to help with food and beverage preparation and refilling items as they are consumed.
Activity Director: Enlist the aid of an outgoing friend to make introductions, encourage circulating and mingling, and coordinate sports and other activities.
Photographer: Photographs are a nice memory of your party. Hire a professional photographer or ask a friend to photograph the party events.
Catered or potluck picnic
Backyard cookout
Evening banquet
Housewarming
Hiking
Skiing
Rollerskating
Talent show
Formal dance
Costume
Active games (baseball, three-legged race, horseshoes, tug-o-war)
Quiet games (checkers, cards, dominoes, board games)